Home / Platform / Secure Evidence Vault

Platform Module

Secure Evidence Vault

Focus: Evidence governanceOutcome: Traceable, access-controlled evidence

Platform Module

Store, protect, and retrieve audit evidence with full traceability from upload to closure.

Centralize evidence with encryption, role-based access, retention controls, and audit-ready access history.

ISO 27001SOC 2NIST CSF 2.0GDPRHIPAADPDP

Product Preview

  • Evidence is encrypted at rest and in transit.
  • Uploads, access, and review actions are fully logged.
  • Files stay linked to the controls they prove.

Why evidence handling becomes a trust and delivery risk

  • Files spread across drives and inboxes lose control linkage.
  • Review cycles slow when teams cannot verify latest evidence versions.
  • Leadership lacks confidence in who accessed sensitive proof and when.

Evidence lifecycle comparison

Shared-folder evidence flow

  • Evidence versions and ownership are hard to verify.
  • Sensitive files are over-shared through attachments.
  • Retention and archival decisions are manual and inconsistent.

Secure Evidence Vault

  • Evidence stays tied to controls, findings, and closure events.
  • Access is role-scoped with complete activity history.
  • Retention policies govern archive and expiry workflows.

Secure evidence lifecycle workflow

Upload and classify evidence

Owner: Control Owner

Attach files with control tags, confidentiality level, and context metadata.

Validate and map evidence

Owner: Audit Team

Review quality and map reusable proof across aligned obligations.

Track access and review actions

Owner: Security Reviewer

Monitor file access history and review checkpoints with timestamps.

Archive by retention policy

Owner: Program Owner

Apply retention lifecycle rules when engagements close.

Feature Grid

Encrypted evidence storage

Evidence is protected with enterprise-grade encryption controls.

Control-linked indexing

Each file remains linked to control, finding, and remediation context.

Retention and archival policies

Automate evidence lifecycle rules by engagement and compliance requirement.

Screenshots and Visuals

Preview evidence records with control tags, access badges, and upload-to-review history.

Module View

Trust-First Capability Matrix

Security controls and evidence records in one view

Capability View

Evidence Lifecycle Timeline

Upload to archive retention flow

ROI Metrics

Evidence retrieval time

<60 seconds

Indexed control-linked evidence reduces search and review delays.

Missing evidence incidents

52% lower

Structured upload requirements improve submission completeness.

Access trace coverage

100% logged

Every upload, view, and review action is captured with identity and timestamp.

Review packet readiness

95% complete

Evidence sets are prepared before external review windows open.

Security Note

Encryption controls

Evidence is protected at rest and in transit with modern cryptographic standards.

Granular access governance

Role and engagement scope determine who can view, upload, or share files.

Tamper-aware activity logging

Access and review history is retained for audit verification and dispute resolution.

FAQ

Can we track audit stages and approvals?

Yes. Stage transitions and approvals are tracked with timestamps and user accountability.

Do you support evidence-to-control linking?

Yes. Evidence can be mapped to controls and findings so reviewers can validate relevance quickly.

Can we manage CAPA in the same workspace?

Yes. Findings can be converted into corrective/preventive actions with owner and due-date tracking.

Can we run multiple audits at the same time?

Yes. Teams can operate multiple audits in parallel with separate scope, owners, and stage tracking.

Does the platform support role-based workflows?

Yes. Workflows can be configured for audit leads, reviewers, control owners, and stakeholders.

Is there a dashboard for portfolio oversight?

Yes. Oversight views summarize audit progress, overdue actions, and closure status.

Book a Demo